A Place Coffee Brewers

Terms & Conditions

This Contract (“Contract”) is entered into on the date of acceptance by the Client and A Place Coffee Brewers LLC (“Company”).

1. Services

The Company agrees to provide catering services as outlined in the Client’s confirmed proposal or invoice. Specific service details—including event date, location, menu, staffing, and fees—shall be confirmed in writing and incorporated by reference into this Contract.

2. Deposit & Date Reservation

The Client agrees to pay a non-refundable deposit of fifty percent (50%) of the total cost of the catering services to secure the event date.

  • A date is not reserved until the deposit is received in full.
    Even if the Company verbally or digitally confirms availability, such confirmation does not reserve the date until payment is received. The Company may accept another booking for the same date if the deposit has not yet been submitted. Untitled document

  • Bookings are accepted strictly on a first-come, first-served basis. Untitled document

  • Payments serve as date reservations and cover operational and logistical expenses; therefore, all payments made are non-refundable under any circumstance. Untitled document

3. Payment

The remaining balance is due no later than three (3) business days prior to the event date, unless otherwise agreed in writing.

Payment must be made via electronic transfer or another payment method approved by the Company. The Company is not obligated to hold dates or provide services until all required payments are received. Untitled document

4. Accuracy of Event Details & Changes

The Client agrees to provide accurate information regarding:

  • Guest count

  • Event timeline

  • Venue details

  • Electrical/water access (if applicable)

  • Load-in instructions

  • Any other operational requirements

If inaccuracies or changes occur after the Contract is signed, the Company reserves the right to:

  • Adjust the service plan

  • Modify staffing or equipment

  • Apply additional surcharges

  • Adjust the final total cost

Any adjustments will be communicated to the Client in writing.

Section 5 — Cancellation, Postponement & Permit/COI Requirements

5(a) Cancellations

If the Client cancels the event for any reason, the deposit is forfeited, and no refund shall be issued.

5(b) Circumstances Beyond the Company’s Control

If an event is canceled or postponed due to circumstances outside the Company's responsibility—including but not limited to client decisions, weather conditions, venue restrictions, or any unforeseen situation—no payments shall be refunded.
(Reference: Untitled document)

5(c Permits, Certificates of Insurance (COI), and Location Requirements

It is the Client’s sole responsibility to determine, request, and secure any permits, licenses, approvals, or Certificates of Insurance (COI) required for the event location. This includes but is not limited to:

  • Indoor venues

  • Private event spaces

  • Outdoor locations

  • Public parks

  • Public sidewalks

  • Any space with municipal, venue, building, or park authority requirements

If the Client fails to inform the Company in advance that such permits or COIs are required, or fails to obtain them in time, and as a consequence the Company is unable to perform its services:

  • The Company shall not be held responsible for the inability to operate

  • The service shall be considered non-performable due to Client oversight

  • No payment or deposit shall be refunded under any circumstance

The Client acknowledges that failure to secure necessary permits or COIs may result in the event being shut down, restricted, or prohibited by the venue or local authorities. The Company bears no liability in such instances.

6. Liability & Indemnification

The Company shall perform services in compliance with all applicable New York State and local health regulations.

The Company is not liable for damages or losses except those caused by gross negligence or willful misconduct. In no event shall the Company be liable for incidental, indirect, special, or consequential damages.

The Client agrees to indemnify and hold harmless the Company from any claims arising from:

  • Client actions or negligence

  • Unsafe venue conditions

  • Third-party vendors

  • Client’s guests or attendees

7. Force Majeure

Neither party shall be held liable for delays or failure to perform obligations due to circumstances beyond reasonable control, including but not limited to:

  • Acts of God

  • Fire or flood

  • Pandemic or public health restrictions

  • Accidents

  • Government mandates

  • Labor disputes

  • Venue shutdowns

If such circumstances occur, the Client may reschedule the event within 6 months, applying the deposit to the new date, subject to availability.

8. Marketing & Media Use

The Company reserves the right to use photos, videos, or other media captured at the event for marketing purposes—including website, social media, and promotional materials—unless the Client submits a written request restricting media use prior to signing this Contract.

9. Governing Law

This Contract shall be governed by and interpreted in accordance with the laws of the State of New York.

10. Amendments

The Company may amend this Contract with the Client’s written approval. Amendments take effect immediately upon agreement.

11. Entire Agreement

This Contract constitutes the entire agreement between the parties and supersedes all prior verbal or written communications, negotiations, or understandings.

12. Severability

If any provision of this Contract is deemed invalid or unenforceable, that provision shall be removed, and the remainder shall continue in full force.

13. Waiver

Failure to enforce any provision of this Contract shall not be considered a waiver of that provision or any future enforcement.

14. Acceptance

The Client agrees to be bound by these Terms & Conditions upon payment of the deposit.